Program & Office Coordinator
OverviewThe Company is a fully integrated, sustainable energy services provider with operations in 8 cities across the United States and growing.
In each community, the company operates highly efficient thermal energy plants that distribute steam, hot water and / or chilled water to customer buildings.
Customers connected to these systems enjoy multiple benefits including reduced operating costs, lower emissions and unmatched reliability.
The Company is a wholly owned subsidiary of an Infrastructure Investment Consortium which manages a portfolio of long-life, high quality infrastructure assets with high barriers to entry that generate stable and growing cash flows.
Job SummaryThe Program and Office Coordinator will be a key member of the Syracuse team, reporting directly to the Financial Projects Manager and supports the General Manager and Director of Operations.
The group operates under a flat structure, and the successful candidate will have regular visibility and direct access to the Syracuse team.
The successful candidate will be a self-starter that enjoys working in a fast-paced environment, strong commitment to deadlines and team, is process oriented with a high sense of ownership in their work, possesses a high degree of intellectual curiosity, and has excellent excel skills, and time keeping foundation.
Organization and attention to detail skills are a must.
Duties & ResponsibilitiesGeneral office coordinator duties:
Maintaining and reordering of inventory office/plant/janitorial supplies and tracking against par values.
Organization, tracking, and reconciliation of all charges and receipts on Syracuse credit cards through Certify utilizing GL coding.
Plan and schedule maintenance utilizing CMMS including but not limited to; record keeping and ordering of parts and material, tracking against par values, planning and scheduling maintenance, safety audits, inventory controls, time sheets, part costs, asset management, KPI reporting, work order assignments, etc.
Data entry and maintenance of various excel spreadsheets, logs, meter reads, etc.
Report variances to senior staff.
Scan and maintain revision control of plant documents including daily, weekly, and monthly meter reads and chart stamping.
Create, update and maintain an organized filing structure.
Support all Management staff as required, including but not limited to assisting/preparing presentations, coordinating meetings, events, onboarding/offboarding employees etc.
Utility billing processing, electric, water and natural gas usage tracking.
Updating utility tracking spreadsheets and reporting extreme variances to management.
Office errands including; mail/letter/package retrieval and distribution, scanning, grabbing lunch for internal meetings, etc.
Capital Program Related Duties:
Work with Project Managers, Consulting Engineer and Procurement Manager on the creation and execution of project contracts (AIA contracts).
Update and maintain, filing structure for project documentation & filing.
AFE (Authorization for Expenditure) submittal compilation, status update reporting and circulation for signatureSupport cost tracking functions including data entry and reconciliation in various excel spreadsheets and in Microsoft Dynamics (D365).
Support in maintaining and recording internal Capitalized Labor and tracking across all projects.
Additional duties the candidate may be asked to support based on workload and capabilities:
Support in creating purchase orders and tracking in workflow to expedite the process for high priority items.
Support in creating and maintaining monthly steam report used to bill customers.
Compiling and ownership of Monthly Ops and Capital dashboards.
Health, Safety & Environment (HSE)The Business has a consistent and dedicated focus on a proactive safety culture.
HSE is the responsibility of everyone in the organization.
Your accountability for HSE also includes:
Promote, ensure, and maintain a safe and healthy environment for your fellow workers and yourself so that everyone goes home injury-free,Work in compliance with the provisions of the Occupational Health and Safety Act, Industrial Regulations, Environmental Protection Act and Regulations and HSE policies, programs, and procedures,Responsible for identifying and reporting workplace HSE hazards and concerns to your supervisor immediately and providing solutions (if aware of any) to address these concerns as requested, andImmediate reporting of all work-related injuries/illness to your supervisorSkills & Qualifications o Undergraduate degree in Business, Finance Administration or similar with 1 year of experience (could be internship or relevant work experience during school) ; or o Highschool Diploma or GED with 3-5 years of relevant experienceAbility to function in both an industrial plant and office environment and wear appropriate industrial setting workwear o Ability to work from home when required o Excellent proficiency with Adobe and Microsoft Office 365 (Excel, Word, PowerPoint, etc.
), must be very strong in ExcelExcellent communication and organizational skills required o Highly analytical with great attention to detail o Collaborative and interpersonal skillsAbility to work in a dynamic, complex, fast-paced environment and shift priorities frequently and to effectively perform under pressure o Experience working in a unionized environment considered is a plus o Knowledge of MPulse or similar Computerized Maintenance Management System (CMMS) is a plus o Knowledge of Dynamics 365 (D365) is a plus o Knowledge of AIA contracts, RFPs, & PCOs is a plus Conditions of EmploymentValid NYS Driver's License o Successful completion of criminal background check and drug testDISCLAIMERThe preceding position description is intended to provide the general nature and level of work to be performed by employees within this classification.
It is not intended to be a detailed description of the position or be interpreted as a comprehensive listing of all duties, responsibilities, and qualifications required for this position.
DIVERSITY STATEMENT We know that our greatest strengths come from the people who make up our team.
CenTrio is committed to the creation and nurturing of a diverse community of individuals through inclusive excellence.
Diversity involves recognizing the value of differences and the inclusion of all members of the community including those that experience discrimination or under representation.
This is a core value of the organization as we strive for a culturally diverse work force that reflect the multicultural nature of the nation and our world and bring unique strengths and abilities which contribute to CenTrio.
Recommended Skills Administration Adobe Analytical Asset Management Attention To Detail Auditing Estimated Salary: $20 to $28 per hour based on qualifications.
In each community, the company operates highly efficient thermal energy plants that distribute steam, hot water and / or chilled water to customer buildings.
Customers connected to these systems enjoy multiple benefits including reduced operating costs, lower emissions and unmatched reliability.
The Company is a wholly owned subsidiary of an Infrastructure Investment Consortium which manages a portfolio of long-life, high quality infrastructure assets with high barriers to entry that generate stable and growing cash flows.
Job SummaryThe Program and Office Coordinator will be a key member of the Syracuse team, reporting directly to the Financial Projects Manager and supports the General Manager and Director of Operations.
The group operates under a flat structure, and the successful candidate will have regular visibility and direct access to the Syracuse team.
The successful candidate will be a self-starter that enjoys working in a fast-paced environment, strong commitment to deadlines and team, is process oriented with a high sense of ownership in their work, possesses a high degree of intellectual curiosity, and has excellent excel skills, and time keeping foundation.
Organization and attention to detail skills are a must.
Duties & ResponsibilitiesGeneral office coordinator duties:
Maintaining and reordering of inventory office/plant/janitorial supplies and tracking against par values.
Organization, tracking, and reconciliation of all charges and receipts on Syracuse credit cards through Certify utilizing GL coding.
Plan and schedule maintenance utilizing CMMS including but not limited to; record keeping and ordering of parts and material, tracking against par values, planning and scheduling maintenance, safety audits, inventory controls, time sheets, part costs, asset management, KPI reporting, work order assignments, etc.
Data entry and maintenance of various excel spreadsheets, logs, meter reads, etc.
Report variances to senior staff.
Scan and maintain revision control of plant documents including daily, weekly, and monthly meter reads and chart stamping.
Create, update and maintain an organized filing structure.
Support all Management staff as required, including but not limited to assisting/preparing presentations, coordinating meetings, events, onboarding/offboarding employees etc.
Utility billing processing, electric, water and natural gas usage tracking.
Updating utility tracking spreadsheets and reporting extreme variances to management.
Office errands including; mail/letter/package retrieval and distribution, scanning, grabbing lunch for internal meetings, etc.
Capital Program Related Duties:
Work with Project Managers, Consulting Engineer and Procurement Manager on the creation and execution of project contracts (AIA contracts).
Update and maintain, filing structure for project documentation & filing.
AFE (Authorization for Expenditure) submittal compilation, status update reporting and circulation for signatureSupport cost tracking functions including data entry and reconciliation in various excel spreadsheets and in Microsoft Dynamics (D365).
Support in maintaining and recording internal Capitalized Labor and tracking across all projects.
Additional duties the candidate may be asked to support based on workload and capabilities:
Support in creating purchase orders and tracking in workflow to expedite the process for high priority items.
Support in creating and maintaining monthly steam report used to bill customers.
Compiling and ownership of Monthly Ops and Capital dashboards.
Health, Safety & Environment (HSE)The Business has a consistent and dedicated focus on a proactive safety culture.
HSE is the responsibility of everyone in the organization.
Your accountability for HSE also includes:
Promote, ensure, and maintain a safe and healthy environment for your fellow workers and yourself so that everyone goes home injury-free,Work in compliance with the provisions of the Occupational Health and Safety Act, Industrial Regulations, Environmental Protection Act and Regulations and HSE policies, programs, and procedures,Responsible for identifying and reporting workplace HSE hazards and concerns to your supervisor immediately and providing solutions (if aware of any) to address these concerns as requested, andImmediate reporting of all work-related injuries/illness to your supervisorSkills & Qualifications o Undergraduate degree in Business, Finance Administration or similar with 1 year of experience (could be internship or relevant work experience during school) ; or o Highschool Diploma or GED with 3-5 years of relevant experienceAbility to function in both an industrial plant and office environment and wear appropriate industrial setting workwear o Ability to work from home when required o Excellent proficiency with Adobe and Microsoft Office 365 (Excel, Word, PowerPoint, etc.
), must be very strong in ExcelExcellent communication and organizational skills required o Highly analytical with great attention to detail o Collaborative and interpersonal skillsAbility to work in a dynamic, complex, fast-paced environment and shift priorities frequently and to effectively perform under pressure o Experience working in a unionized environment considered is a plus o Knowledge of MPulse or similar Computerized Maintenance Management System (CMMS) is a plus o Knowledge of Dynamics 365 (D365) is a plus o Knowledge of AIA contracts, RFPs, & PCOs is a plus Conditions of EmploymentValid NYS Driver's License o Successful completion of criminal background check and drug testDISCLAIMERThe preceding position description is intended to provide the general nature and level of work to be performed by employees within this classification.
It is not intended to be a detailed description of the position or be interpreted as a comprehensive listing of all duties, responsibilities, and qualifications required for this position.
DIVERSITY STATEMENT We know that our greatest strengths come from the people who make up our team.
CenTrio is committed to the creation and nurturing of a diverse community of individuals through inclusive excellence.
Diversity involves recognizing the value of differences and the inclusion of all members of the community including those that experience discrimination or under representation.
This is a core value of the organization as we strive for a culturally diverse work force that reflect the multicultural nature of the nation and our world and bring unique strengths and abilities which contribute to CenTrio.
Recommended Skills Administration Adobe Analytical Asset Management Attention To Detail Auditing Estimated Salary: $20 to $28 per hour based on qualifications.
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